Booking major venues and event entertainment is something that should be done as soon as possible. What type of an event is it? A company event, a festival, a conference? Big events with a high number of attendees might require up to a year to plan. So, how far out should you create your event timeline? As our Event Tech Podcast host, Brandt Krueger likes to say about nearly everything in the events industry: it depends. How Far Out Should You Create Your Event Timeline?Įvent timelines won’t be of much help unless there’s sufficient time left until the event itself. Be sure to always include measurables and deadlines into your timeline to track your progress. Knowing what is a priority will help you manage your time better and keep you from feeling overwhelmed. A quick glance at your timeline will let you know what needs to be done now and what may not need to be done until later. Having an event timeline also allows you to prioritize when planning. Include measurables in the timeline – that way, you can stay motivated and focused. You and your team can end up feeling lost and aimless, and your event is going to suffer for it. Without a timeline that helps visualize the end goal, the planning process can easily derail. That’s why the event timeline serves as a guiding document that sets expectations and deadlines for each individual member of the event staff. In this event timeline guide, you’ll learn how far in advance you should plan your event and what you should focus on at the 6-month, 3-month, and 1-month mark.īefore we go into the nitty-gritty of event timelines, let’s revisit the most fundamental question: why do you need an event timeline in the first place? To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track.Įvents are never a one-person job. That way, you always have that virtual component to fall back on!īut we’re getting ahead of ourselves. And if you’re still really worried about the possibility of your event being canceled, consider planning a hybrid event. Don’t regard them as a ruthless time dictator, but as your best friend. Event timelines should support you, not weigh you down. You might be thinking: ‘But how can I know what state will the events industry be in a month or six months from now? What if we all have to pivot to virtual again?’ As long as you have trusted partners on your side, you have nothing to be afraid of. How about you start with creating an event timeline? Event timelines help you stay on track and get you excited about the event you’re going to throw together. Take the event planning process one step at a time.
If your head is spinning, don’t worry: it’s all completely normal.
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